1) Evaluate your current time and your attendance system.
The first step is learning how your current time and attendance management system works and doesn’t work. Look for problems such as data entry errors, redundancies, outdated processes, and increased administrative costs. During the analysis, be sure to look at the whole image. Consider creating an organization chart, it’s a great way to understand and define your current process, from hiring employees and clock to paycheck.
2) Set your goals.
Now that you have defined your current payment process, you can set your goals for the new automated system. Consider the goals of the system requirements as well as the goals of the organization. The objectives of the system are license applications, possible overtime indicators, lost time indicators, etc. The organization’s goals are to reduce annual salary costs by 5%, decrease the data entry error rate by 2%, increase profits by 3%, etc.
3) Calculate your costs.
Be sure to establish all of the costs involved in your purchase. Consider the costs associated with hardware, software, installation, training, and ongoing charges.
4) Determine your return on investment.
Implementing an automated time and attendance solution will immediately help lower your labor costs. To calculate the reduction in labor costs for your organization, consider the following: decreased payroll errors, decreased processing time, and better job reporting.
5) Evaluate and select a supplier.
Start by creating a list of possible sources. Then bring your payment team together as this will offer you different perspectives. Use your predefined goals and compare the features and benefits of your new time and attendance management software. Consider ranking each criterion on a scale of 1 to 5. Finally, consider the business context, get referrals, and find the customer service team.